Utah Contractor Practice Exam

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By what date should W-2 forms be mailed to employees for the previous calendar year?

January 1
January 31
April 16
December 1

The correct answer is: January 31

W-2 forms are required to be mailed to employees by January 31 of each year for the earnings of the previous calendar year. This deadline ensures that employees receive their tax forms in a timely manner, allowing them to accurately file their income tax returns. The significance of the January 31 deadline is to align with the tax filing season, providing employees sufficient time to review their earnings and taxes withheld, and to address any discrepancies with their employer before the tax return deadline. In contrast, other dates such as January 1, April 16, or December 1 do not align with the regulatory requirements set forth by the IRS for W-2 distribution. January 1 is before the tax year ends, April 16 falls after the tax season deadline for filing returns, and December 1 is too early to report on the previous year’s earnings. This highlights the importance of the correct timing related to both compliance and practicality for employees preparing their tax filings.