Utah Contractor Practice Exam

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What must contractors do if they encounter a difference in contract specifications and site conditions?

Make the adjustment themselves
Document the conditions and notify the owner
Ignore the discrepancy
Continue working based on initial plans

The correct answer is: Document the conditions and notify the owner

When contractors encounter a difference between contract specifications and actual site conditions, it is essential for them to document the conditions thoroughly and notify the owner. This practice is crucial for several reasons. First, documentation provides a clear record of the discrepancy, which can serve as protection for the contractor should disputes arise later regarding the scope of work. This evidence aids in demonstrating that the contractor acted responsibly and professionally in handling unforeseen conditions. Second, notifying the owner ensures transparency in the project process and allows for necessary adjustments to be made. The owner may need to provide additional direction or resources, or possibly adjust the contract terms to address the unforeseen conditions. Addressing such discrepancies collaboratively also fosters trust between the contractor and the owner, helping to maintain a positive working relationship throughout the project. This proactive approach is a standard practice in the construction industry to avoid potentially costly delays or legal ramifications.